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Purchase Ledger Assistant in Nottingham at CARE Fertility

Date Posted: 6/14/2018

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Job Description

CARE Nottingham

John Webster House

6 Lawrence Drive

Nottingham Business Park



Purchase Ledger Assistant (Full Time)

CARE Fertility is the leading independent provider of fertility treatment in the UK, committed to delivering the highest quality patient care.

We offer a wide range of fertility treatments including IVF, ICSI and IUI. We have successful egg and sperm donation programmes and egg and sperm sharing programmes.

We require a well organised and motivated individual to join our Finance team. You should be educated to GCSE level (or equivalent) and have proven experience of using Excel. Excellent administration, customer service and IT skills are also essential.

This post is subject to an enhanced Disclosure with the DBS. For more information, e-mail or call Emily Tomkins on 0115 852 8167.

Closing Date: 19th June 2018

Interview Date: 21 June 2018

Job Requirements

Job purpose: To ensure the efficient management of the purchase ledger processes, maintaining a robust, efficient and centralised purchase ledger function across the CARE Group.





  1. To process purchase invoices by matching to purchase orders, where applicable, coding and posting the invoices to the accounting system in a timely manner.


  1. Identify inter-company cross charge information & ensure required documentation is produced in a timely manner.


  1. Liaise with clinic staff to confirm delivery/supply of goods/service, purchase invoice queries and investigate invoices received without purchase orders.


  1. Identify & report on invoices regularly received without a purchase order.


  1. To maintain the supplier records on the accounting system to ensure the information is up to date and all required fields are populated.


  1. Ensure all suppliers (where applicable) are paid by BACS.


  1. Ensure all supplier records are set-up to send remittance advices electronically.


  1. To perform supplier statement reconciliations.


  1. To produce payment lists within the agreed deadlines.


  1. Assist with the setting up of supplier accounts and stock records.


  1. Ensure Procurement are notified of any invoice price discrepancies.


  1. Filing of purchase ledger documentation



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